In attendance: Michael Warren, Elaine Heltman, Brian Johnson, Ronnie Ortiz, Sarah Wallace, Dorothy Kincaid, Katy Dahlman.

Meeting commenced at 5:30 p.m.

Discussion re: upcoming Hummingbird band retreat March 2 & 3.  Richard Snider will be the lead clinician.

Treasurer’s Report: the balance of the Club’s account is $9596.34. Gross poinsettia sales were $13,171.21 and our net profit was $5649.37! Great job!

The idea of the the band boosters administrating a paypal account so that there would not be any additional administrative overhead for the school was discussed.

Discussion re fundraising ideas: white elephant/tag sale – late March?

Katy Dahman suggested a number of fundraising ideas that had been successful at her church in the past including selling cookie dough around the holidays.

Ronnie read the draft for a summer scholarship program to reimburse students who want to further their musical education over the summer.

Meeting adjourned at 6:30 p.m.

In attendance: Elaine Heltman, Brian Johnson, Sarah Wallace, Christine McDermott, Dorothy Kincaid

Meeting commenced at 5:30 p.m.

Minutes of the November 15, 2011 meeting were read and approved.

Band Directors’ Report: students are to arrive on 12/15 at 5:45pm for 6pm warm-up; doors open at 6:30, concert at 7pm

Treasurer’s Report: Final account not received from Newman’s – numbers are preliminary.  Collected $12,563.21 gross in sales.  Band Boosters’ account balance as of 12/15 is $17,066.06.

New Business:

Winter Concert: Diahann Larson will lead the opening prayer; choir will assist with sing-a-long

Retreat Planning: confirmed for March 2 & 3 at Hummingbird; main clinician will be Pam Towrey-Church; transportation provided by bus; need 4 male and 4 female adult chaperons.

Request: need for yearly calendar of events, tryouts, competitions, deadlines, etc. sent directly to parents

Old Business: Carolling was a success! Thanks to all who participated.

Next Meeting: January 10, 2012 at 5:30

Meeting Adjourned: 6:15 pm

In attendance: Michael Warren, Elaine Heltman, Carmela Segura, Brian Johnson, Ronnie Ortiz, Shannon Bulman, Sarah Wallace, Christine McDermott, Lynette Montoya, Phil Arnold, Dorothy Kincaid

Meeting commenced at 5:30 p.m.

Minutes of the October 4, 2011 meeting were distributed via e-mail and read prior to the meeting, and approved.

Treasurer’s Report:  the balance of the Club’s account is $6,230.00.  Discussion concerning paying for the students’ and teachers’ meals during Honor Band weekend.

Old Business – Poinsettia Fundraiser:  Discussions: the completion of the fundraising postcard/flyer to all SMHS alumni; mailing is planned before Thanksgiving; the need for more business sales;; reminder of 12/1 poinsettia pick-up from 1:30 – 6:30p.m.

Action Items: Sarah will send out a list to members requesting they select a business to contact from an attached list and “reply to all” to inform everyone;

Mr. Arnold was asked to remind students that their relatives could donate money in lieu of purchasing a plant, message and arrange for a message re the Band’s fundraising efforts to be placed on the SMHS’ web page;

Dorothy was asked to arrange for a “School Reach” message to be blasted to the school community.

New Business:  Christmas concert is set for December 15, 2011 at 7:00 p.m. in Tipton.  Students should arrive by 5:30.  Christine volunteered to chair the hospitality committee for the post-concert reception

Action Item: Following a suggestion by Mr. Arnold to invite elementary school band students to attend the concert, Elaine volunteer to create a flyer.

Discussion re Band’s participation at quarter-final game on Saturday, November 19 – Go Horsemen!

Report from Mr. Arnold: soliciting recruitment ideas; considering a series of recruitment concerts in the elementary schools; sessions with clinicians are going well with the H.S. Band; congratulations to the Honor Band attendees on their performance and hard work; many thanks to the Johnson family chaperones.

Next Meeting:  December 13, 2011 at 5:30 p.m. in the Band room

Meeting adjourned at 6:27 p.m.

Everyone knows that it’s that poinsettia selling time of year.

But did you know that your order forms are due Nov 16th?

Lost your order form?  Dog ate it?  Flew out of the window of your car?  Sold so many that you need another form?!?

No worries,  you can download a new one!

Click here for a personal contacts order form and here for a businesses order form.

Meeting Notes

Attending: Phil Arnold, Dorothy Kincaid, Sarah Wallace, Carmela Segura, Shannon Bulman, Brian Johnson, Elaine Heltman, Christine McDermott, Ronnie Ortiz,

The minutes from the September 13 Meeting were read and approved

Treasurer’s Report
With the recent deposit of two checks and paying out several clinicians, the budget stands at $8,182.20.

Reports from Mr. Arnold and Ms. Kincaid
Mr. Arnold is scheduled to speak to Taylor Gantt to discuss the possibility of offering scholarships to band student to help increase numbers. 

 He also discussed the possibility of donating some unused instruments to Ortiz Middle school whose band program is in desperate need of them. This would build a relationship within the school band community and help with recruiting efforts.

Also discussed was the scheduling of several promotional concerts to help recruit future band students. Eldorado Elementary, Carlos Gilbert are two locations being targeted.  Feeder schools in the neighborhood of these schools will also be invited to attend.

Mr. Arnold will work with Brian Johnson to write a proposal to the Yamaha Corporation to obtain sponsorship for the band and possible donation of instruments.

Stacy Neff will give a short presentation to band students about how to pitch sales to businesses “the elevator conversation.”

Sarah will follow up with Lynette Montoya about acquiring a marimba and other percussion instruments per a discussion at the September 6^th meeting.

Finally, it was emphasized that announcing concert dates needs to be much better organized. Low turn out last year was partly due to poorly planned publicity.

NEW BUSINESS

Poinsettia Fundraiser
Students will be bringing home poinsettia-sales forms this week. Each student will need to sell 25 poinsettias. Poinsettia pick up will be at the St. Mike’s cafeteria on December 1^st between 1:30 and 6:30 pm. Each student will be responsible to pick up and deliver their own poinsettia sales. Sarah will contact Dot Breeden to ask if she will serve as the contact person for this year’s poinsettia sales. Sales efforts need to be started immediately as money needs to be turned in to Ms. Kincaid or Mr. Arnold by November 16^th.

New Officers
Elaine Heltman and Shannon Bulman were elected to serve as co-secretaries.

Christine McDermott was elected to serve as Vice President

Christine McDermott agreed to chair the hospitality committee for the upcoming winter concert.

Band Picnic
A band picnic is scheduled for the homecoming football game on October 15. Band students and family will gather on the adjacent baseball field during half time and third quarter of the game. Pizza will be provided.  A set-up/break-down crew will need to be organized for this event.

Reschedule Concert Dates
Ronnie Ortiz mentioned that concerts scheduled on week nights receive poor attendance due to people’s busy schedules. She suggested that changing the concert dates to a Sunday afternoon might better accommodate students, friends and family who might attend concerts. This item was tabled for the next meeting.

Date of next meeting
The next band booster’s meeting is scheduled for November 15, at 5:30 pm in the band room.

Adjourn

ADVANCED BAND: 

Kat Romero – Flute

Eric Dunn – Flute

Camilla Cluett – Clarinet

Kira Breeden – Horn

Nicolas Johnson – Trombone

Attyat Mayans – Percussion

CADET BAND:

Elena Romero – Flute

Tristan Gress – Bass Clarinet

Hannah Warren – Trombone

Jacob Perea-Martinez – Trombone

The event will be held in Las Vegas, NM on November 4th and 5th.

Please make sure to get the commitment forms back to Mr. Arnold or Ms. Kincade as soon as possible.

Thanks!

Mr. Arnold will be in the band room today from 9-12:30 to to record Honor Band auditions for students who have not yet recorded, or wish to re-record their auditions.

Judging for Honor Band will be held tomorrow in Las Vegas.

Good luck to everyone who auditioned!

Hi there everyone.  The band website is back in business.  This will be your online resource for information about the band’s activities.  Please subscribe to the website, you will get all the updates delivered to you by email and you won’t miss a thing.  All of the scheduled events will be getting posted to the band calendar shortly.

Parents, your kids need your help.  The band boosters are essential in providing support to the band by organizing the Poinsettia Sale, helping with the retreat, bringing water to the football games and a host of other important activities. Sarah Wallace has graciously volunteered to be president of the boosters this year but she can’t do it alone!  We still need a Vice-President, Secretary & Treasurer.

The next booster’s meeting is Oct 4th at 5:30 in the band room.  Come and put your two cents in, help organize the Poinsettia Sale (all proceeds go to the kids),  volunteer for a board position or just find out what’s happening with the band. Here’s your chance to push your weight around